Legal Administrative Assistant - New York

March 23, 2017

Offices

Foley Hoag seeks a Legal Administrative Assistant to provide legal and administrative secretarial support to lawyers and/or paralegals in the firm's New York office and coordinate activities with multiple areas within the firm to meet individual client needs appropriately.



Responsibilities

  • Provide quality, timely work product. Type, prepare, revise and process a variety of documents including court documents, correspondence, and memos. Must be familiar with formatting legal pleadings, have ability to draft correspondence, and competency in proofreading correspondence, memos and pleadings.
  • Complete daily diary entries/timekeeper records to meet firm deadlines.
  • Handle extensive billing and billing correspondence for multiple partners’ practices, including attention to client billing guidelines, review and editing of pro formas, and new matter opening administration.
  • Familiarity with legal procedures of the practice area(s) in which one is working (in this position, Corporate/ Litigation/Intellectual Property/Patent Prosecution). Must be familiar with corporate documents and corporate record keeping.
  • Produce spreadsheets and PowerPoint presentations.
  • Make arrangements for extensive travel and related expense reports.
  • Maintain busy calendar, including the scheduling of appointments and meetings.
  • Update contact management system to ensure client information is up to date and accurate.
  • Maintain organized and up-to-date files.
  • Photocopy, scan, send faxes as directed.
  • Proofread all work products to ensure they are complete and accurate.
  • Handle incoming and outgoing internal and external telephone calls in a professional manner.
  • Present a professional and positive image within the firm as well as with outside contacts.
  • Be discreet and diplomatic at all times, particularly with sensitive or confidential information.
  • Provide assistance to other legal administrative assistants and lawyers in office as requested.
  • Participate in firm provided training programs and apply learned skills to work products.
  • Maintain a neat, clean work area.
  • Perform any and all other related office duties as requested.

Requirements

  • Minimum of 5 years of legal administrative/secretary experience.
  • Advanced Microsoft Office skills including Microsoft Word, Excel and PowerPoint.
  • Strong attention to detail and strong organizational skills.
  • Ability to interact pleasantly and professionally with people at all levels.
  • Must be a team player yet capable of working independently in a fast-paced environment.
  • Proficiency in Spanish and/or French a plus, but not required. 
  • Bachelor Degree, or equivalent experience.

How to Apply

Please click here to apply now.