Legal Administrative Assistant - Business

April 9, 2018

Offices

Foley Hoag's Boston office seeks an experienced Legal Administrative Assistant to support 3-4 attorneys, including one Business Department partner.



Responsibilities

  • Provide quality, timely work product; type, prepare correspondence, memoranda and PowerPoint presentations. Must be familiar with formatting complex legal documents, including tables of content, and have ability to draft correspondence.
  • Handle incoming and outgoing telephone calls to and from clients or client-related representatives, as well as Foley Hoag personnel, in a professional manner.
  • Present a professional and positive image within the firm as well as with outside contacts.
  • Maintain busy calendar, including the scheduling and re-scheduling of appointments and large-scale meetings.
  • Make travel arrangements (including international) as directed.
  • Maintain voluminous contacts in Outlook.
  • Handle complex billing, billing correspondence and client monthly billing.
  • Complete daily diary entries, and prepare all materials related to the firm’s billing and marketing processes in an efficient, timely manner.
  • Complete photocopying, faxes, PDFs and e-filings with the courts as directed.
  • Maintain an organized and up-to-date filing system, including chronological filing, docketing, diary filing, case filing and billing filing.
  • Organize Practice Group monthly meetings and training.
  • Support marketing efforts, including arranging participation in panels, conferences and partnering meetings.
  • Provide assistance to legal administrative assistants and lawyers in surrounding areas as needed and as time permits.
  • Perform any and all other related office duties as required.

Requirements

  • Minimum 5 years of secretarial experience in a business/corporate practice.
  • Excellent typing skills.
  • Excellent computer skills, including advanced Microsoft (2010) Word, Outlook, Excel, InterAction, and PowerPoint.
  • Strong attention to detail and strong organizational skills.
  • Ability to interact pleasantly and professionally with people at all levels.
  • Must be a team player yet capable of working independently in a fast-paced environment.
  • Bachelor Degree, or equivalent experience.

How to Apply

Please click here to apply now.