Managing Clerk

September 7, 2021

Offices

The Managing Clerk (“the Clerk”) is responsible for the daily activities of Docket and Court Services including all oversight of litigation deadlines, the filing, serving and retrieval of court documents either physically or electronically and the processing of incoming court documents (both paper and electronic), docketing relevant dates, and running reports. The Clerk provides expertise and guidance to attorneys on litigation docketing, court rules and legal procedures as they relate to court functions and calendaring to multiple practice areas that do litigation work.

Responsibilities

  • Maintain litigation docket and calendar
  • Ensure compliance and record all incoming and outgoing documents in docket database and accurately calculate and record procedural deadlines and due dates
  • Responsible for electronic filings in assigned courts. Must be familiar with and keep up to date on all filing rules, procedures and judge's individual practices
  • Manage all case-specific information in responsible jurisdictions
  • Monitor case progress in assigned courts, obtain decisions and orders, obtain docket updates and communicate case status changes to responsible attorneys
  • Effectively communicate and present information as well as respond to procedural inquiries and questions from attorneys and staff
  • Act as liaison with court personnel - establish and maintain good working relations with court personnel including process servers and couriers
  • Establish and manage an internal timetable for completing work assignments and docketing deadlines in a timely and accurate fashion
  • Respond to procedural inquiries and questions, including court research at the direction of attorneys, paralegals and business services colleagues
  • Support projects such as, Docket Audits, Outstanding Motions Lists, Appeals Lists, Business Development Lists, etc.
  • Responsible for understanding and researching court procedural rules and determining if procedures need to be updated
  • Keep abreast of developments, procedures, and rules in the forums where the firm practices including general state and federal practice
  • Create and maintain system to assist attorneys admitted to NY Bar to ensure they meet renewal deadlines
  • Create and maintain system to track CLE compliance status of firm attorneys admitted to the New York Bar including responding to attorneys’ inquiries concerning their CLE obligations
  • Other duties as assigned

Requirements

  • Knowledge, Skills & Ability:
  • Proficient in searching and retrieving information from court-related databases (e.g. Courtlink, PACER, eLaw, CourtAlert) and other on-line sources of case information
  • Hands-on experience with rules-based calendaring software (e.g. CourtAlert, CompuLaw or ProLaw)
  • Must be highly familiar with litigation practice and able to quickly and accurately determine which filings and documents trigger future deadlines
  • Demonstrated familiarity with federal, state and local court systems, including electronic filing systems
  • Demonstrated familiarity with New York Civil Practice Law & Rules and Federal Rules of Civil Procedure
  • Proficiency in the Microsoft Suite - specifically, Word & Excel, along with Adobe Acrobat, Outlook and PowerPoint
  • Strong organizational skills
  • Strong attention to detail
  • Good judgment
  • Strong interpersonal communication skills
  • Strong analytical and problem solving skills
  • Able to work harmoniously and effectively with others
  • Able to preserve confidentiality and exercise discretion
  • Able to work under pressure
  • Able to effectively prioritize competing demands under tight deadlines

Education/Experience:

  • Bachelor's degree
  • 3-5 years of Managing Clerk experience in a law firm environment

Other:

  • Flexibility to work outside standard business hours
  • Ability to walk and/or take public transportation

How to Apply

Please click here to apply now.

At Foley Hoag, we welcome, develop, and celebrate talented and diverse individuals in an innovative, mutually respectful, and intellectually rigorous community, and bring unique perspectives to collaborative teams that deliver exceptional advice and craft bespoke legal solutions for our clients and our world. Foley Hoag LLP is an equal opportunity employer. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws. We value each person for their talents, expertise, experience, and perspective.