Paralegal and Administrative Professional Positions

How to Apply

To pursue a posted attorney or technology specialist position with the firm, please follow the instructions included within each posting. Search firms may submit candidate materials to:

To pursue a posted administrative or paralegal position in the Boston or New York office, please follow the instructions included within each posting.

To pursue a posted administrative position in the Washington D.C. office, please submit a cover letter and resume to:

All candidates may be assured of complete confidentiality.

Paralegal and Administrative Professional Positions

  • Patent Docket Specialist

    February 15, 2019

    Foley Hoag seeks a Patent Docket Specialist with a solid understanding of the United States, International and various foreign Patent Office rules, procedures and guidelines. He/she must be able to apply this information correctly when reviewing PTO submissions to ensure we are meeting the requirements set in the respective communications. The integrity of the information maintained in the system is vital to ensuring the legal staff meet critical deadlines. Responsibilities include, but are not limited to: creating and maintaining patent prosecution files, maintaining database, entering deadlines and other case-specific data into docketing system, interpreting documents and identifying deadlines, preparing weekly and periodic reports, and following-up on deadlines. The coordinator must be available to work overtime when required to meet the demands of this position. In addition, any general office administrative functions as necessary.

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  • Foreign Filing Assistant

    February 13, 2019

    Foley Hoag seeks a Foreign Filing Assistant who would be responsible to provide administrative assistance to the foreign filing coordinator team on international (PCT) and foreign patent applications.  The foreign filing assistant will assist with the drafting of client reporting letters related to docketed and non-docketed deadlines. The foreign filing assistant must be available to work overtime as needed. 

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  • Business Development Manager

    February 12, 2019

    Foley Hoag seeks a Business Development Manager to serve a critical role in providing strategic direction and overseeing the tactical delivery of business development initiatives for Business Law Department practices including Emerging Company/Venture Capital, General Business Counseling, Immigration, CSR, Tax and Corporate Social Responsibility (CSR). This role also serves as the lead strategic business development and marketing role for the Technology Industry vertical. This professional will work proactively with department, practice area, and industry vertical chairs and in coordination with all members of the business development team. This highly visible team member will serve as a key coordinator of cross-practice technology vertical initiatives, and will develop and support initiatives that help drive new business from both existing clients and prospects and foster a culture of cross servicing. Additional practices may be assigned.

    In addition to supporting the practices and verticals listed above, this role may include additional practice areas or firm initiatives to be determined as needed.

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  • Library Assistant

    January 31, 2019

    Foley Hoag seeks a Library Assistant to maintain its physical collection with filing, shelving, shifting and maintenance. Performs mail log in and routing; processes invoices for payment, reconciles account payments. Uploads e-book updates into Lexis Nexis Digital Library. Adds documents to the Contracts Management Module of Research Monitor. Answers ready reference inquiries, orders and tracks documents and ILLs. Performs copy cataloging of new items and other online catalog maintenance tasks; works with Law Library Manager on catalog related projects and updates, other duties as assigned.

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  • Billing Administrator

    January 25, 2019

    Foley Hoag seeks a Billing Administrator to be responsible for all functions relating to client billing. Strong customer service skills are needed to provide excellent service to internal and external clients.

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  • Senior Accountant

    January 18, 2019

    Foley Hoag seeks a Senior Accountant to be responsible for financial statement preparation, general ledger and fixed asset management, annual audit preparation, treasury and bank compliance, partner distributions and tax reporting, as well as preparation of government filings. Ensures proper accounting controls are documented and followed. Primary responsibility also includes coordinating tasks with staff accountants, reviewing their work for accuracy and completeness and ensuring all assigned tasks are completed timely and project deadlines are met.

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  • Legal Administrative Assistant - Litigation and Business Departments

    January 10, 2019

    Foley Hoag seeks an experienced Legal Administrative Assistant to support attorneys in our Litigation and Business Departments.

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  • Records Specialist

    January 9, 2019

    Foley Hoag seeks a Records Specialist to be primarily responsible for the management of all client and administrative files, offsite storage processing and file retrievals. This role will manage records security procedures, client file transfers and engagement letter tracking process, and support the Conflicts/NBI Specialist with conflict searches and standard case openings in the firm’s automated new business intake system when needed.

    * - the hours for this position are 11:00 a.m. - 7:00 p.m.

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  • Legal Training Manager

    December 21, 2018

    Foley Hoag seeks a Legal Training Manager to work in collaboration with the Director of Professional Development, the Senior Career Development Manager, department and practice group leaders, partner mentors and key administrative directors and staff. This key team member will develop and manage attorney training and mentoring programs to support the professional development and career success of Foley Hoag attorneys at all levels.

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  • Legal Administrative Assistant - Business Department

    December 20, 2018

    Foley Hoag seeks an experienced Legal Administrative Assistant to support a Partner and Counsel in its Business Department.

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  • Case Assistant - Business Department

    December 5, 2018

    Foley Hoag is seeking a self-starting and highly organized individual to assist a legal team with performing various corporate tasks for large, international client with operations in South America, Central America and Australasia. Must be a team player yet capable of working independently in a fast-paced environment. Fluency in Spanish and/or Brazilian Portuguese is required.

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