Paralegal and Administrative Professional Positions

How to Apply

To pursue a posted attorney or technology specialist position with the firm, please follow the instructions included within each posting. Search firms may submit candidate materials to: hiring@foleyhoag.com

To pursue a posted administrative or paralegal position in the Boston or New York office, please follow the instructions included within each posting.

To pursue a posted administrative position in the Washington D.C. office, please submit a cover letter and resume to:

All candidates may be assured of complete confidentiality.



Paralegal and Administrative Professional Positions

  • Senior Accountant

    January 18, 2019

    Foley Hoag seeks a Senior Accountant to be responsible for financial statement preparation, general ledger and fixed asset management, annual audit preparation, treasury and bank compliance, partner distributions and tax reporting, as well as preparation of government filings. Ensures proper accounting controls are documented and followed. Primary responsibility also includes coordinating tasks with staff accountants, reviewing their work for accuracy and completeness and ensuring all assigned tasks are completed timely and project deadlines are met.

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  • Legal Administrative Assistant - Litigation and Business Departments

    January 10, 2019

    Foley Hoag seeks an experienced Legal Administrative Assistant to support attorneys in our Litigation and Business Departments.

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  • Records Specialist

    January 9, 2019

    Foley Hoag seeks a Records Specialist to be primarily responsible for the management of all client and administrative files, offsite storage processing and file retrievals. This role will manage records security procedures, client file transfers and engagement letter tracking process, and support the Conflicts/NBI Specialist with conflict searches and standard case openings in the firm’s automated new business intake system when needed.

    * - the hours for this position are 11:00 a.m. - 7:00 p.m.

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  • New York Office Receptionist

    December 21, 2018

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  • Legal Training Manager

    December 21, 2018

    Foley Hoag seeks a Legal Training Manager to work in collaboration with the Director of Professional Development, the Senior Career Development Manager, department and practice group leaders, partner mentors and key administrative directors and staff. This key team member will develop and manage attorney training and mentoring programs to support the professional development and career success of Foley Hoag attorneys at all levels.

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  • Legal Administrative Assistant - Business Department

    December 20, 2018

    Foley Hoag seeks an experienced Legal Administrative Assistant to support a Partner and Counsel in its Business Department.

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  • Accounts Payable Administrator

    December 6, 2018

    Foley Hoag seeks an Accounts Payable Administrator to handle all aspects of the accounts payable process.

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  • Billing Administrator

    December 6, 2018

    Foley Hoag seeks a Billing Administrator to be responsible for all functions relating to client billing. Strong customer service skills are needed to provide excellent service to internal and external clients.

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  • Case Assistant - Business Department

    December 5, 2018

    Foley Hoag is seeking a self-starting and highly organized individual to assist a legal team with performing various corporate tasks for large, international client with operations in South America, Central America and Australasia. Must be a team player yet capable of working independently in a fast-paced environment. Fluency in Spanish and/or Brazilian Portuguese is required.

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  • Business Development Manager

    October 23, 2018

    Reporting to the Director of Business Development, this Business Development Manager plays a critical role in providing strategic direction and managing the tactical delivery of business development initiatives for the dynamic practices in the Administrative Law Department including Healthcare, Life Sciences Government Strategies, Privacy & Data Security, Real Estate Development, and Infrastructure. This highly visible team member will develop and support initiatives that help drive new business from both existing clients and prospects and foster a culture of collaboration and cross-selling.

    This role will have the benefit of joining a collegial team of professionals dedicated to law firm business development and operations. The Manager will work alongside a talented group including a Marketing Events Specialist, Marketing Specialist, Business Development Specialist, Communications Manager, Sr. Graphics Designer, fellow Managers, an outside media relations firm, and other firm business operations resources.

    In addition to supporting the department and practices listed above, this role may include additional practice areas or firm initiatives to be determined as needed by the Director of Business Development.

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  • Billing Legal Administrative Assistant

    October 22, 2018

    Foley Hoag seeks a Billing Legal Administrative Assistant in our Intellectual Property Department to provide billing support to patent prosecution attorneys, technology specialists and patent administrative assistants.

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  • IT Support Services Manager

    October 3, 2018

    Foley Hoag seeks an IT Support Services Manager to oversee the daily operation of the IT Support Services area, which includes the IT Support Desk and IT Training. The IT Support Services Manager is responsible for ensuring that hardware and software support is provided to users, including, but not limited to the Microsoft Office Suite, Document Management, Specialty department applications, desktop and laptop computers, mobile devices, including the loaner pool of laptops, mifi’s, printer management and other specialty peripherals. The Support Services Group is responsible for maintaining the firm’s intranet content, user and system IT documentation, new user setup and training, departed user processes, as well as participating in the disaster recovery plans, including testing.

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  • Patent Docket Specialist

    August 31, 2018

    Foley Hoag seeks a Patent Docket Specialist with a solid understanding of the United States, International and various foreign Patent Office rules, procedures and guidelines. He/she must be able to apply this information correctly when reviewing PTO submissions to ensure we are meeting the requirements set in the respective communications. The integrity of the information maintained in the system is vital to ensuring the legal staff meet critical deadlines. Responsibilities include, but are not limited to: creating and maintaining patent prosecution files, maintaining database, entering deadlines and other case-specific data into docketing system, interpreting documents and identifying deadlines, preparing weekly and periodic reports, and following-up on deadlines. The coordinator must be available to work overtime when required to meet the demands of this position. In addition, any general office administrative functions as necessary.

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