Paralegal and Administrative Professional Positions

How to Apply

To pursue a posted attorney or technology specialist position with the firm, please follow the instructions included within each posting. Search firms may submit candidate materials to: hiring@foleyhoag.com

To pursue a posted administrative or paralegal position in the Boston or New York office, please follow the instructions included within each posting.

To pursue a posted administrative position in the Washington D.C. office, please submit a cover letter and resume to:

All candidates may be assured of complete confidentiality.



Paralegal and Administrative Professional Positions

  • Billing Administrator

    February 25, 2021

    The Billing Administrator is responsible for all functions relating to client billing. Strong customer service skills are needed to provide excellent service to internal and external clients.  More »
     

  • Social Media & Communications Specialist

    February 8, 2021

    The Social Media & Communications Specialist supports Foley Hoag's Business Development team in its various marketing efforts with a strong emphasis on social media, communications and public relations for a law firm with approximately 300 attorneys in Boston, New York, Washington, D.C. and Paris.

    The Social Media & Communications Specialist will assist with the delivery of comprehensive and coordinated internal communication strategies that support the firm’s mission and integrates internal and external news. A primary responsibility of the role will be to drive the firm’s social media platforms, including, but not limited to LinkedIn, Twitter and Instagram, and also its intranet. The Social Media & Communications Specialist will consult across firm administrative departments and work closely with the Business Development, Human Resources and Recruiting teams, as well as Pro Bono and Diversity, Equity & Inclusion committees and firm leadership, to coordinate and execute internal requests for various firm-wide communications (using different channels such as memos, newsletters, invitations, attorney-authored client alerts, PPT presentations, special projects and social media imagery). With oversight from the Sr. Communications Manager, this position will plan, edit, and write internal and external content.

    Successful candidates will possess exceptionally strong written and verbal communication skills and social media aptitude. Comfort with a wide variety of technologies and the ability to learn quickly is also desirable. This individual should exhibit excellent interpersonal and time management skills, and display strong attention to detail.

    3-4 years’ experience in marketing at a law firm or professional services experience is a plus. Bachelor’s degree required.  More »
     

  • Marketing Technology & CRM Specialist

    February 8, 2021

    Responsible for the day-to-day function of key business development department (BDD) technology platforms, analytics reporting and analysis. These platforms allow the firm to manage and leverage firm contacts, facilitate internal and external communications, and deepen its competitive digital presence. Current technology platforms include Client Relationship Management (CRM) system (InterAction), e-mail marketing tool (Vuture), firm website (Sitecore), microsites and blogs.
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  • Patent Supervisor – Patent Administrative and Patent Practice Assistants

    February 8, 2021

    The Patent Supervisor will be responsible for the direct supervision of the Patent Administrative Assistants and the Patent Practice Assistants. The Patent Supervisor will oversee the daily operational needs of the U.S. patent support sub-teams and will ensure that work product deliverables are meeting performance expectations. As a member of the patent administration team, the Patent Supervisor will provide recommendations on process improvement to improve the efficiency and effectiveness of the support staff teams. This position will require availability to work outside standard business hours as necessary.  More »
     

  • Records Manager

    January 29, 2021

    The Records Manager is primarily responsible for the security and safekeeping of the Firm’s client and administrative files, offsite transfer procedures and retrievals of active and archived files. Manages records security procedures, client file transfers and engagement letter tracking process. Responsible for the corporate records room and secure vault documents.  More »
     

  • Legal Project Manager - Intellectual Property

    January 28, 2021

    Foley Hoag LLP, a leading law firm with 280 lawyers located in Boston, New York, Washington, D.C. and Paris, seeks a Legal Project Manager to join its Finance team. This position is based in the firm’s Boston office.

    The Legal Project Manager – Intellectual Property will support the firm’s Intellectual Property Litigation practice. The position will apply project management techniques to support management of engagements throughout their life cycles, including scoping and pitching of engagements (the financial aspects); assisting in planning and implementing the case budget and staffing; ongoing budget management and monitoring; collection monitoring; and retrospective evaluation. The position will also involve implementation of various tools and protocols to develop a database to assist in the pitching and budgeting process.
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  • Professional Development Manager

    December 15, 2020

    Foley Hoag seeks a Professional Development Manager to work in collaboration with the Director of Professional Development, the Professional Development Manager, legal department and practice group leaders, partner mentors, and business services directors and professionals. The PD Manager will be involved in all facets of attorney PD, including career development, training, mentoring, and evaluations and feedback to support the professional development and career success of Foley Hoag attorneys at all levels.  More »
     

  • Patent Administrative Assistant

    September 24, 2020

    Foley Hoag LLP seeks a Patent Administrative Assistant to assist patent attorneys, patent agents and technology specialists in the preparation and filing of compliant U.S. patent prosecution documents. This role requires in-depth knowledge of U.S. patent filing rules and requirements from initial application filing up to and including post-grant filings. The patent administrative assistant must also have previous docket management experience. The patent administrative assistant must be available to work overtime when required to meet the demands of this position. In addition, perform any general office administrative functions as necessary.  More »
     

  • Support Desk Support Specialist

    August 25, 2020

    The Support Desk Support Specialist (10:00 am – 6:00 pm shift) provides the initial level technical software and hardware support to all users of the firm’s networked systems.  More »