Paralegal and Administrative Professional Positions

How to Apply

To pursue a posted attorney or technology specialist position with the firm, please follow the instructions included within each posting. Search firms may submit candidate materials to: hiring@foleyhoag.com

To pursue a posted administrative or paralegal position in the Boston or New York office, please follow the instructions included within each posting.

To pursue a posted administrative position in the Washington D.C. office, please submit a cover letter and resume to:

All candidates may be assured of complete confidentiality.



Paralegal and Business Services Positions

  • Senior IT User Experience Manager

    October 28, 2021

    The Senior IT User Experience Manager (“Manager”) oversees the daily operation of the IT User Experience team, which includes IT Support Services, AV & Presentation and IT Training. The Manager is responsible for ensuring that the experience of IT’s internal and external clients is positive and continually improving. In this role, the Manager is accountable for hardware and software support, including, but not limited to the Microsoft Office Suite; Document Management; Specialty department applications; desktop and laptop computers; mobile devices - including the loaner pool of laptops; MiFi’s; printer management; and other specialty peripherals. The Manager will ensure the firm’s intranet content, user and system documentation, new user setup and training, departed user processes are continuously reviewed and maintained. Incumbent will contribute to the maintenance, testing and execution of disaster recovery plans. The Manager is a member of the IT management team.

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  • Business Development Manager – Intellectual Property Law and Litigation

    September 17, 2021

    Reporting to the Associate Director of Business Development, this Business Development Manager plays a critical role in providing strategic direction and managing the tactical delivery of business development initiatives for the dynamic practices in the Intellectual Property Law and Litigation departments. This highly visible team member will develop and support initiatives that help drive new business from both existing clients and prospects and foster a culture of collaboration and cross-selling.

    In addition to supporting the department and practices listed above, this role may include additional practice areas or firm initiatives to be determined as needed.

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  • Legal Project Manager

    November 2, 2021

    Foley Hoag seeks a Legal Project Manager to work with our attorneys and staff in the Intellectual Property department to shape and support legal project management.

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  • Case Assistant – Business Department

    October 22, 2021

    Seeking a self-starting and highly organized individual to assist a legal team with performing various corporate tasks for large, international client with operations in South America, Central America and Australasia. Must be a team player yet capable of working independently in a fast-paced environment. Oral and written fluency in Spanish and/or Brazilian Portuguese and English is required.  More »
     

  • Paralegal – Business Department

    October 22, 2021

    Seeking a self-starting and highly organized Paralegal to join a legal team supporting a large, international private equity client with investments and operations in South America, Central America and Australasia. Must be a team player yet capable of working independently in a fast-paced environment and able to manage multiple and sometimes competing demands. Oral and written fluency in Spanish and/or Brazilian Portuguese and English is required. Part-time position may be available.  More »
     

  • Business Development Coordinator

    October 13, 2021

    The Business Development Coordinator will be a key member of the Business Development department and will support the firm’s client retention, new client development, and revenue generating initiatives. Responsibilities of the Business Development Coordinator will be firm-wide in scope, and will support business development activities across all departments and practice groups.

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  • Business Analyst

    September 28, 2021

    The Business Analyst analyzes and provides recommendations on complex statistical data. The position’s primary functions include data manipulation, analysis and presentation. The Business Analyst provides strategic analysis to firm executive management, legal business units and administrative operations.

    This is an ideal position for a candidate considering a future in business or law school. The position will interact directly with senior management and gain front-line experience in the operations of a professional services firm.

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  • Legal Administrative Assistant – Washington D.C. – Business Department - Tax Law Practice

    September 24, 2021

    Provide administrative support to assigned team of legal professionals and provide back-up support to others including peers. The LAA works collaboratively with legal and business services professionals to provide “world class” client service to internal and external clients.  More »
     

  • Senior Business Analyst

    September 15, 2021

    The Senior Business Analyst acts as a strategic partner across the firm’s legal practice areas and administrative functions.  More »
     

  • Managing Clerk

    September 7, 2021

    The Managing Clerk (“the Clerk”) is responsible for the daily activities of Docket and Court Services including all oversight of litigation deadlines, the filing, serving and retrieval of court documents either physically or electronically and the processing of incoming court documents (both paper and electronic), docketing relevant dates, and running reports. The Clerk provides expertise and guidance to attorneys on litigation docketing, court rules and legal procedures as they relate to court functions and calendaring to multiple practice areas that do litigation work.  More »
     

  • Hardware Support Specialist

    August 26, 2021

    The Hardware Support Specialist (9:00 am – 5:00 pm shift) provides the first level technical software and hardware support to all users of the firm’s networked systems. The Hardware Support Specialist is a primary contact within the IT Department for all repairs and maintenance of the firm’s computer equipment and related peripherals. This individual is the back up for the firm’s A/V and video conferencing services and equipment.

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  • Patent Docketing Specialist

    August 26, 2021

    A Patent Docketing Specialist must have a solid understanding of the United States, International, and various foreign Patent Office rules, procedures, and guidelines. He/she must be able to apply this information correctly when reviewing PTO submissions to ensure we are meeting the requirements set in the respective communications. The integrity of the information maintained in the system is vital to ensuring the legal staff meet critical deadlines. Responsibilities include, but are not limited to: creating and maintaining patent prosecution files, maintaining database, entering deadlines and other case-specific data into docketing system, interpreting documents and identifying deadlines, preparing weekly and periodic reports, and following-up on deadlines. The specialist must be available to work overtime when required to meet the demands of this position. In addition, any general office administrative functions as necessary. 

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  • Business Development Manager (International Litigation and Arbitration Department)

    August 17, 2021

    Reporting to the Associate Director of Business Development, this Business Development Manager plays a critical role in providing strategic direction and managing the tactical delivery of business development initiatives for the dynamic practices in the International Litigation and Arbitration Law Department. This highly visible team member will develop and support initiatives that help drive new business from both existing clients and prospects and foster a culture of collaboration and cross-selling.

     In addition to supporting the department and practices listed above, this role may include additional practice areas or firm initiatives to be determined as needed.

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  • Legal Administrative Assistant – Boston – Administrative Law Department

    August 11, 2021

    Provide administrative support to assigned team of legal professionals and provide back-up support to others including peers. The LAA works collaboratively with legal and business services professionals to provide “world class” client service to internal and external clients.  More »
     

  • Legal Administrative Assistant - New York Office

    June 28, 2021

    Provide administrative support to assigned team of legal professionals and provide back-up support to others including peers. The LAA works collaboratively with legal and business services professionals to provide “world class” client service to internal and external clients.  More »
     

  • Professional Development Manager

    November 24, 2021

    Foley Hoag seeks a Professional Development Manager to work in collaboration with the Director of Professional Development, the Professional Development Manager, legal department and practice group leaders, partner mentors, and business services directors and professionals. The PD Manager will be involved in all facets of attorney PD, including career development, training, mentoring, and evaluations and feedback to support the professional development and career success of Foley Hoag attorneys at all levels.  More »
     

  • Patent Administrative Assistant

    November 4, 2021

    Foley Hoag LLP seeks a Patent Administrative Assistant in our Boston or New York office to assist patent attorneys, patent agents and technology specialists in the preparation and filing of compliant U.S. patent prosecution documents. This role requires in-depth knowledge of U.S. patent filing rules and requirements from initial application filing up to and including post-grant filings. The patent administrative assistant must also have previous docket management experience. The patent administrative assistant must be available to work overtime when required to meet the demands of this position. In addition, perform any general office administrative functions as necessary.  More »
     

  • Accounts Payable Administrator

    November 4, 2021

    Foley Hoag is looking for an Accounts Payable Administrator to handle all aspects of the accounts payable process.  More »