Patent Supervisor – Patent Administrative and Patent Practice Assistants

February 8, 2021


The Patent Supervisor will be responsible for the direct supervision of the Patent Administrative Assistants and the Patent Practice Assistants. The Patent Supervisor will oversee the daily operational needs of the U.S. patent support sub-teams and will ensure that work product deliverables are meeting performance expectations. As a member of the patent administration team, the Patent Supervisor will provide recommendations on process improvement to improve the efficiency and effectiveness of the support staff teams. This position will require availability to work outside standard business hours as necessary.


  • Supervise the patent administrative assistants to ensure that compliant U.S. patent filings are completed in a timely and compliant manner. Monitor the weekly U.S. finals docket and mobilize additional resources when needed. Monitor client reporting workflows to ensure compliance with turnaround standards.
  • Supervise the patent practice assistants to ensure that all prior art references are indexed and catalogued in a timely manner. Ensure the proactive management of duty of disclosure deadlines. Ensure citations are reviewed within the priority family and across any subject matter related families. Monitor the prior art management system to maintain the integrity of the system.
  • Lead the hiring, orientation and training of patent administrative and patent practice assistants under the direction of the Senior Patent Administration Manager.
  • Continually assess the existing knowledge and skills of the patent administrative assistants and patent practice assistants. Design and deliver tailored training to address knowledge gaps across the teams.
  • Monitor and adjust individual workloads and arrange back up support as needed.
  • Provide constructive real-time performance feedback to all team members. Use mentoring strategies to support improvement and foster a collaborative learning environment.
  • Compile and deliver the annual written performance evaluation for the patent administrative and patent practice assistants. Gather performance based feedback throughout the year.
  • Participate in the development of process improvement initiatives that are focused on leveraging technology to improve the effectiveness and efficiency of the patent support staff function.
  • Support training on new initiatives, procedures or systems. Update or compile related documentation or procedural manuals.
  • Assist on high priority departmental projects as needed, which includes but in not limited to: large file intakes, project based work and sub-team trainings.
  • Attend and participate in best practice committee and departmental meetings and make representation on behalf of the patent administrative and patent practice assistants.
  • Other duties as assigned.


  • Bachelor’s degree
  • 10+ years of U.S. filings and prior art management experience
  • 2+ years of supervisory experience that involves training of new hires.
  • Proven ability to assert influence on outcomes and manage distinct teams, functions and objectives in a deadline driven practice group.
  • Advanced understanding of U.S. patent filing requirements across a broad range of contexts. Solid understanding of duty of disclosure rules and requirements.
  • Comprehensive knowledge of patent systems CPi, First-to-File and IPDAS, a plus.
  • Proficiency in MS Office with emphasis on MS Word, MS Excel and MS Outlook; Adobe, Java and Patent Office web sites (including but not limited to: Patent Center, WIPO, EPO and Global Dossier).

How to Apply

Please click here to apply now.

At Foley Hoag, we welcome, develop, and celebrate talented and diverse individuals in an innovative, mutually respectful, and intellectually rigorous community, and bring unique perspectives to collaborative teams that deliver exceptional advice and craft bespoke legal solutions for our clients and our world. Foley Hoag LLP is an equal opportunity employer. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws. We value each person for their talents, expertise, experience, and perspective.